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YMCA Policies

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MEMBERSHIP POLICY

Who shall be eligible to hold a membership at this organization?

Individuals of all races, sex, religion, or ethnicity have the right, and are encouraged, to be a part of the Penobscot Bay YMCA. However, the protection of our members and guests participating in programs and/or using our facilities is a paramount interest of the Y. The Y reserves the right to deny/ terminate access or membership to any person who has been accused or convicted of any crime involving sexual abuse; is a registered sex offender; or who has demonstrated unlawful conduct that may be conceived as a threat to the well- being of Y members and guests.

CODE OF CONDUCT

What standard of conduct will Y members and guests be expected to adhere to while a part of this organization? The Penobscot Bay YMCA expects persons using our facility and programs to behave in a mature and responsible way and to respect the rights and dignity of others. The Penobscot Bay YMCA Code of Conduct does not permit language or actions that can hurt or frighten another person. Specifically this includes:

  • Any demonstration of sexual activity or sexual contact with another person.
  • Inappropriate attire.
  • Angry or vulgar language, including swearing, name calling or shouting.
  • Physical contact with another person in an angry or threatening manner.
  • Harassment or intimidation by words, gestures, body language or any other menacing behavior.
  • Theft or behavior that results in destruction of property.
  • Carrying or concealing weapons or devices and objects that may be used as weapons.
  • Using or possessing illegal chemicals, or alcohol, on Y property, in Y vehicles or at Y sponsored programs.
  • Any other conduct of an inappropriate, threatening or offensive nature.

Members and guests are encouraged to be responsible for their personal comfort and safety by asking any person whose behavior is in violation of the Code of Conduct listed above to stop the offensive behavior. If a member or guest feels uncomfortable confronting the person directly, they should not hesitate to notify a staff person. The Chief Executive Officer will review all reported incidents. If a violation of the Code of Conduct has occurred the decision to suspend or terminate Y membership or guest privileges will be made at the discretion of the Chief Executive Officer.

MILITARY FAMILIES

Families of active duty reservists & deployed military personnel will receive a complimentary Y membership. Active duty orders and military ID must be presented when joining. For more information, please stop by our front desk or call the Y, 236.3375.

FACILITY CLOSING

The Y may close due to uncontrollable conditions such as weather. Closings will be posted in advance when possible on local radio and TV stations, Village Soup Online, our Facebook pages, mobile app and our website. To get notifications by e-mail, please join our mailing list.

BANK DRAFT CANCELLATIONS

A bank draft cancellation form is to be completed in order to cancel a bank draft membership. Completed forms must be received before the 1st of any given month. There will be a cancellation fee not to exceed $50 for any membership that is cancelled before the required minimum 12 month commitment.

MEMBERSHIP REFUND POLICY

Membership fees are non-refundable and are not transferable to another Y facility.

PROGRAM CREDITS

Programs Fees are non-refundable. A Y credit may be issued in some instances with Program Director approval. Requests for credit will be considered on a case by case basis. A credit or refund will be issued if a class is cancelled by the Y and a make-up class is not offered.

MEMBERSHIP HOLDS

A membership may be put on hold due to a medical concern. A doctor’s note is required stating the amount of time the individual will require the membership to be on hold. Holds will be administered on by full month increments.

GUEST PASSES

Members receive guest passes yearly based on the membership type. Individual memberships receive 3 guest passes and family memberships receive 6 guest passes. Members are encouraged to bring relatives, friends, neighbors as guests of the Y. Any guest pass that is not used in a calendar year may be carried over. A guest of the Y will not incur the normal day fee but will be required to pay a drop in fee for any programs. Guest passes may be acquired by contacting the front desk during business hours.

MEMBERSHIP CARD USAGE

All annual or bank draft memberships will receive a membership card which must be scanned upon arrival at the Y to ensure proper identification. If the membership card is lost there will be $5.00 replacement fee.

NEW ENGLAND RECIPROCITY / AWAY PROGRAM

The New England Reciprocity Program is available to any member of a Y within the six New England states. With proper identification and necessary forms completed the visiting Y member will have access to the any New England YMCA facility, however, a drop in fee will be charged for any class participation that is not normally free with membership. The AWAY program is designated for visiting Y members, beyond the New England states, and allows fourteen visits to the Penobscot Bay YMCA within the year they are visiting.

WAIVER FORMS

It is a requirement of the Y to obtain appropriate waiver forms for all members, non-members and program participants. A release and waiver of liability will be required before processing memberships, registering for programs and/or admitting guests into the facility.

LOST AND FOUND POLICY

All items placed in the lost and found bin will be donated to a local charity on the 15th and 30th day of each month. Such items as jewelry, cell phones, i-pods, etc. will be held for one month. Please check at the front desk.

CHILD WATCH

  • In order to maintain the health of the staff and participating families, children with a contagious illness are asked to be kept home. Specifically, children exhibiting vomiting, diarrhea, fever over 100 degrees, persistent cough or lethargic behaviors are not well enough to participate in the Child Watch. If your family has encountered a contagious illness, please allow a 24 hour period to pass before returning to Child Watch to ensure the health of all YMCA members.
  • Children need to be signed in upon entering Child Watch and signed out to transition care back to the family. A cell phone number needs to be provided.
  • Due to the potential for food allergies, food is not served to children while under the supervision of Child Watch staff. Water is available for children. Additionally, families can bring water for their child to drink while in Child Watch.
  • You may only sign in children who are on your family’s membership. The family member signing the child into the program is the only person authorized to pick up the child, unless written authorization is provided during the drop-off. Any person picking up or dropping off children must age 18 or older.
  • Children need to be at least 1 year of age and a competent walker in order to participate in Child Watch. Children under the age of 1 should consider using our Infant Child Watch service.
  • The maximum duration of time a child is able to participate in Child Watch is 2 hours per child per day. Families that exceed this 2 hour limit will be charged a late fee of $1 per minute per child. Families will not be able to return to Child Watch until the late fee is paid in full.
  • Parents/guardians are required to stay within the Y while their child is in Child Watch. This allows staff to locate family members.
  • Staff will change diapers and/or soiled clothing. Supplies (diapers, wipes, change of clothes, etc.) need to be brought from home and easily accessible.
  • During all hours of operation, at least one staff member in Child Watch will have a current CPR and First Aid. Signing below also gives staff permission to administer any treatment necessary.

POOL GENERAL RULES

  • All patrons must obey & swim only when Lifeguard is on duty.
  • Patrons must shower thoroughly before swimming & use of sauna.
  • Shoes not allowed on deck
  • Swimmers must wear bathing suits in pool and sauna
  • Cameras and Phones are not allowed in the pool area
  • Spectators must watch from balcony unless accompanying a child to a program
  • Food/Drinks not allowed except water in plastic bottle.
  • Pool deck gets slippery, please walk slowly on deck Swim Test
  • Children under the age of 13 are required to take a swim test: o Swim 25 yards, 1 minute tread water, jump into pool.
  • Children not passing/taking test must wear a bubble/lifejacket, orange bracelet and stay in the shallow end of Main pool.
  • Children passing the test need to wear a green bracelet Jumping & Diving
  • Main Pool- Diving is permitted off the 9 foot wall, jumping off lower gutter and side walls facing forward/feet first only.
  • Therapy Pool- Jumping facing forward/feet first only permitted off the 5 foot wall, Diving not allowed. Equipment Use
  • Please dunk all equipment and return to correct shelf.
  • Open Swim: Balls, Rings & Noodles
  • Swim Lessons & Lap Swim: Kickboards, barbells, swim fins and other aids. Age Requirements
  • Children 5 and under must be accompanied in the water by a parent, regardless of completion of swim test.
  • Children 10 and under must have an adult in the building.
  • All children 4 and under must wear a non-disposable rubber swim diaper in the pool, regardless of potty training.

SAUNA RULES

  • Co-ed & Adult Only Sauna
  • Stay fully hydrated
  • Pregnant women, persons using prescription medications, and individuals suffering from high blood pressure must consult with a physician.
  • Maximum amount of time allowed in the sauna is 30 minutes per day.
  • Maximum number of people cannot exceed 8.
  • Use only one dipper full at a time and take care to keep clear of the steam as it rises off the rocks.
  • Please keep all flammable materials away from sauna rocks.
  • In respect of other patrons no oils or lotions allowed in Sauna.

ROCK CLIMBING CENTER POLICIES

  • Climb only when a Y staff member is present in the center.
  • Everyone using the rock gym or participating in any climbing programs must sign a release form. Release forms of minors must be signed by a parent or guardian.
  • Each person intending to use the rock gym must participate in a one-time orientation for proper belay technique. Minimum belay age is 12 years of age.
  • Staff reserves the right to disallow the use of private equipment of deemed unsafe.
  • People using the bouldering area should have a spotter.
  • Rough housing and horseplay are not allowed.
  • Chalk balls only. No loose chalk.
  • Please use the floor anchors whenever possible.
  • Helmets must be worn at all times.
  • Be Safe. Locker Room Policy Adult and Young Adult Locker Rooms are for use by teenage and adult members. Youth Locker Rooms are for youth age 12 and under and same sex parents (Example: dad and young son). Family Locker Rooms are for use by mixed gender family members (Example: dad and young daughter) and those members wishing to change in a private setting.

TOBACCO POLICY

The Penobscot Bay YMCA Board of Directors specifically prohibits the use of any tobacco product, including but not limited to cigarettes, cigars, snuff, dip and chewing tobacco, on, in or at the Penobscot Bay YMCA property located at 116 Union Street, Rockport, Maine. This policy extends to any property managed, leased, or used by the Penobscot Bay YMCA, as well as at any event organized or funded under the auspices of the Penobscot Bay YMCA.

TRANSPARENCY POLICY

As a part of our commitment to transparent business practices the Penobscot Bay YMCA is happy to provide members access to copies of Board of Director meeting agendas and minutes upon request. In addition, the IRS 990 documents and the organization’s Annual Report are available for review. Any member wishing to address the Y Board of Directors in person is welcome to do so by submitting an agenda item to the Chief Executive Officer (CEO) a minimum of five business days prior to a scheduled meeting of the Board. The member may also be permitted to attend the Board meeting for the purpose of presenting the submitted agenda item. In the interests of parity, fairness to all, and the efficient conduct of business on behalf of all members by the board, an allotted period of time will be provided for the presentation.

TRANSGENDER POLICY

The Penobscot Bay YMCA is an inclusive organization open to all. We welcome employees and members of all ages, genders, faiths, economic backgrounds, and orientations without discriminating and without being judgmental.

The Penobscot Bay YMCA follows the Maine Human Rights Commission law, which prohibits discrimination based on sexual orientation. In addition, to maintain our not-for-profit status, Y’s must not discriminate in accordance with federal civil rights laws.

Y’s serve people of all religious backgrounds, ethnicities, ages, and income levels and are open to all members of the public. Through a variety of programs and services focused on the holistic development of children and youth, family strengthening, and health and well-being for all, Y’s unite men, women, and children of all ages, faiths, backgrounds, abilities, and income levels. From urban areas to small towns, Y’s have proudly served America’s communities for over 160 years by building health spirit, mind and body for all.

Maine

On December 28, 2005, Maine extended coverage under its nondiscrimination statute to include a “person’s actual or perceived heterosexuality, bisexuality, homosexuality or gender identity or expression.” The law covers discrimination in employment, housing, public accommodations, credit and education. This makes Maine the second state in New England to provide explicit legal protections to transgender people.

The Maine Human Rights Commission recently released regulations to implement the new antidiscrimination law in Maine protecting sexual orientation and gender identity and expression. These regulations define “gender identity” as “an individual’s gender-related identity, whether or not that identity is different from that traditionally associated with that individual’s assigned sex at birth, but not limited to, a gender identity that is transgender or androgynous.”

They further define “gender expression” as “the manner in which an individual’s gender identity is expressed, including, but not limited to, through dress, appearance, manner, speech, or lifestyle, whether or not that expression is different from that traditionally associated with that individual’s assigned sex at birth.”

One important obligation on the YMCA imposed by these regulations is to make reasonable accommodations for transgender employees and members. The regulation states that it is “an unlawful employment practice of an employer, employment agency, or labor organization to fail or refuse to make reasonable accommodations in rules, policies, practices, or services that apply directly or indirectly to gender identity or gender expression, unless the covered entity can demonstrate that the accommodations would impose an undue hardship on the conduct of the business of the covered entity.”

Such accommodations may include being allowed to use the most appropriate bathroom or planning the best way to transition while on the job. It is also illegal for an employer to deny employment if that denial is based on the need to make a reasonable accommodation.

WEAPONS POLICY

For your own safety and the safety of others, the Penobscot Bay YMCA does not allow any potentially dangerous items to be brought onto Y property. Possession or use of firearms and other dangerous weapons on Y grounds is strictly prohibited.

Y property encompasses all owned and leased facilities including surrounding areas such as sidewalks, fields, driveways, parking lots, vehicles and other spaces being used to conduct Y programs.

The Penobscot Bay YMCA reserves the right to inspect or screen all packages, bags, backpacks, purses, or suspicious clothing to assure compliance with this policy.

All on-duty law enforcement personnel are exempt from this policy.

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